Salary Range: $22-$30 per hour

Job Summary:

Title: Development, Database and Administrative Coordinator

Report to: VP of Development & Communications

Status: Full-time, Regular

FLSA Classification: Nonexempt

Job Summary: Community Smiles Dental (CSD) is seeking an energetic, team-oriented, and results-driven Development and Administrative Coordinator to enhance our database, fund development efforts and provide key administrative support. This role will play a crucial part in increasing contributed revenue through support of special events, annual fund campaigns, and donor stewardship, while also managing various administrative tasks. The position is based primarily at our administrative offices in Waukesha, with occasional representation at clinic sites, community engagements, and events.

Major Responsibility Areas:

  • Supports mission, vision and core values of Community Smiles Dental emphasizing a first-in-class donor experience through development work in the areas of special events, annual fund, donor stewardship, in-kind fundraising, and United Way as well as administrative support of CSD’s leadership team, CSD Board of Directors and Executive Leadership Council.
  • Performs duties and responsibilities under the following major responsibility areas: development support, special events, donor stewardship, administrative support and office management.
  • Manage all donor and event database systems, with a strong emphasis on proficiency in DonorPerfect, ensuring accurate data entry and record-keeping for fund development, marketing, and communications.
  • Oversee donation entry, receipts, and reporting to ensure accuracy and prepare for the annual fund process.
  • Collaborates with development and finance team members to support donation reconciliation processes and reporting between database systems.
  • Oversee event-related administrative tasks such as tracking guest registrations, coordinating event materials, and ensuring all necessary supplies and equipment are in place.
  • Support the CEO, Board of Directors, and board committees by organizing meetings, preparing agendas, taking meeting notes, and compiling and sending out board materials.
  • Manage shared office use areas, including office supplies, storage, filing systems (both physical and electronic), and technology.

How to Apply:

Minimum Requirements

  • Completion of high school degree or GED equivalent and 2 years of administrative assistant experience performing duties related to this position.
  • One year of experience working within database management software.
  • Experience with Google Suite and/or Microsoft Office.
  • Prior knowledge and/or ability to set up and use electronic office equipment to facilitate meetings.

Preferred Requirements

  • Completion of an associate’s degree or higher in communication, marketing, sales, nonprofit management or information technology emphasizing CRM platforms.
  • Proficiency in DonorPerfect, GiveSmart and other fundraising CRM platforms.

Nicole Johnson, Human Resource Generalist at njohnson@communitysmiles.org.